01
Health Check
Read-only look at licences, SaaS, cloud, and AI spend. You get a clear report with what to fix first.
01
Read-onlyPlain reportPrioritised actions
Phase · Health CheckLoading...
Please wait while we prepare your content
Cloud & AI Spend Care
Care plans and tailor-made Webifex agents that help schools and small organisations cut cloud and AI bills. Agents can deploy on your premises when you need them inside your environment.
Schools · small orgs
Cut cloud and AI bills.Care plans and agents that fit your estate.
Licences, SaaS, cloud, and AI tools. We review with you each month, or build a spend agent for your environment, including on premises.
Composite sample
~34%
typical reclaimable share across estates we review
Live scan
● READ-ONLY
Category
Waste share
Seats
38%
SaaS
24%
Cloud
45%
AI tools
31%
Spend ledger · schematic
DWG · 01
Routing
One hub. Two outcomes.
Signals from seats, cloud, SaaS, and AI feed either a care plan or a spend agent you host.
Live routing · schematic
● Signals in
Seats
Cloud
Care Plan
SaaS
AI APIs
Agent
Spend hubOutcome 02 · Spend agent
Built for your estate, not a shelf SKU
A tailor-made watcher for your accounts. It flags waste and waits for your approval. Deploy on premises when the network boundary matters, or hosted when a lighter setup is fine.
- 01
On premises when data must stay inside
- 02
Hosted when a lighter setup is fine
- 03
Tuned to your accounts and approvals
- 04
Works with Monthly Care if you want both
Deployment brief · site plan
Spec · A2
Your network boundary
Zone A
On premises
Agent stays inside your firewall when credentials or data cannot leave.
Zone B
Hosted
Lighter setup when a managed host is fine. Same approval rules either way.
OK
Approval gate
Production changes only after you sign off.
Operating loop
- 1
Read
Connect accounts. Watch only.
- 2
Propose
Surface waste with a clear ask.
- 3
Approve
You decide before anything changes.
- 4
Act
We apply the tidy-up you signed off.
Scan surface
Four places spend hides
01
Seats
Workspace / M365 leftovers
02
SaaS
Duplicate and quiet seats
03
Cloud
Idle servers and old disks
04
AI tools
Extra seats and open keys
Findings
What often shows up
Composite examples cycling through the ledger. Your Health Check uses real numbers from your estate.
Queue · illustrative
01 / 05
Workspace
F-014
Idle staff seats still licensed
Reclaim before renewal
Reclaim before renewal
Cloud
F-031
Test server left on all month
Schedule non-prod off overnight
Schedule non-prod off overnight
SaaS
F-008
Two chat tools overlapping
Keep one, cancel the quiet one
Keep one, cancel the quiet one
Findings feed · composite
DWG · 01
Care plan packages
Start with a check-up
Fixed AUD starting prices. Spend agents quoted after discovery. Schools and NFPs can ask about discounted rates.
Start
RecommendedSpend Health Check
From $1,200 AUD
Fixed-fee review. Plain report with the top savings actions.
- Read-only start
- Board-ready report
- Credit toward Monthly Care
Ongoing
Monthly Spend Care
From $450 AUD / month
Regular checks. We propose, you approve, we tidy up.
- Monthly digest
- Spike alerts
- Your approval first
AI tools
Care with AI Guardrails
From $650 AUD / month
Monthly Care plus seat hygiene and API spend caps.
- Seat tidy-up
- Hard caps
- Path to a spend agent
Tailor-made spend agent
Quoted after we see your estate: on premises or hosted, tools covered, and approval rules.
How it works
Book a Health CheckFrom first look to ongoing control
Four beats whether you stay on a care plan or deploy a spend agent on your premises.
02
Choose the path
Stay on Monthly Care with us doing the reviews, or ask for a tailor-made spend agent in your environment.
02
Care planOn-prem agentHosted option
Phase · Choose the path03
You approve
Nothing important moves without your yes. Agents follow the same approval rules you set.
03
Email approvalSafe defaultsProduction protected
Phase · You approve04
Keep waste down
Monthly notes from us, or ongoing checks from an agent that lives in your systems.
04
Monthly digestContinuous checksVerified savings
Phase · Keep waste downFAQ
Straight answers
Care plan or spend agent?
Start with a Health Check. Stay on Monthly Care for reviews by us, or ask for a tailor-made agent in your environment.
Can the agent run on our premises?
Yes. When credentials or data must stay inside your network, we deploy there.
Will you change production without asking?
No. Read-only first. Production only changes after you approve.
Who is this for?
Schools, small organisations, and small businesses that want clearer software and cloud bills.
Next step
Ready to cut waste on cloud and AI?
Tell us about your school or organisation. We will suggest a Health Check, Monthly Care, or a spend agent for your environment.